The modules

Depth where studs need it.

Horse Management is the core of every Stablemate configuration. Breeding, accounts, pedigrees, stallion bookings and veterinary records build on top of it — switched on to match how your operation runs.

Module 01

Horse Management

The core of the system, present in every Stablemate configuration — a complete, tracked record of every horse on the place.

  • Horse bloodline record
  • Horse detail record
  • Activity history
  • Seasonal mare / foal record
  • Vaccination records
  • Location detail, full tracking and movement history
  • Owner detail and full ownership history
  • Growth-monitoring charts by type
  • Insurance and valuation detail
  • Purchaser and vendor detail
  • Batched activity input
  • Weanling processing
  • Stallion breeding summary
  • Multiple registration detail
  • Requirements managed by hemisphere

Module 02

Reminder Management

Nothing slips. Automated and user-defined reminders against any horse, activity or event, available in every product.

  • User-created reminders for any horse and event
  • Automated schedules for scans and vaccinations
  • User-defined schedules for any activity
  • Automatic daily notification
  • Full reminder reporting system

Module 03

Accounts & Finance

Client invoicing and payment recording for owners, partnerships and syndicates — built around board, keep and agistment.

  • Owners, partnerships and syndicates
  • Partnership members with percentage ownership and history
  • Board / keep / agistment calculation and processing
  • Periodic invoicing by client, partnership or member
  • Selective invoicing by horse, client or member
  • Fully maintained invoice history
  • Standard and customised invoice templates
  • Alternative currency on invoices
  • Yearly horse and client account records
  • Logging of payments, winnings and deposits
  • Comprehensive accounting and financial reports
  • Exports to Sage, QuickBooks, Xero, MYOB, Pegasus, FarmPlan, Landmark & CashManager

Module 04

Breeding Management

Records and monitors nominations and matings right through the breeding season, from covering to foal at foot.

  • Full mare breeding history by season
  • Live covering / AI / embryo-transfer detail
  • Full foaling and birth detail
  • Customised foaling report including photograph
  • Automatic foal record linked to sire and dam
  • Calculation of foaling due dates
  • Teasing management and charts by month and day
  • Season rollover with nomination templates
  • Covering certification production
  • Optional AI & embryo-transfer planning for non-thoroughbred studs

Module 05

Pedigrees & Lineage

User-maintainable pedigree records to unlimited generations, with the duplicity in the lines laid bare.

  • Unlimited user-maintained bloodline records and linkage
  • Lineage showing duplicity in the lines
  • Various pedigree report formats
  • Progeny lists

Module 06

Stallion Bookings

For stallion owners: the whole booking process, from first enquiry to a signed nomination contract.

  • Enquiry logging for all owned stallions
  • Progression and monitoring of contract status
  • Auto-allocation of contract numbers
  • Customised contract agreements and documents
  • Customised ‘details / particulars of mare’ forms
  • Progress reporting
  • Automatic horse and breeding records on completion
  • Full reporting system

Module 07

AI Management

AI stock control and dose management for chilled, frozen and fresh semen — now part of the web platform, with online insemination returns and export-grade record keeping.

  • Chilled / frozen / fresh semen management
  • Collection and dose management
  • Container and canister management
  • Semen storage management
  • Dose location management
  • Bulk consignment management
  • Semen despatches
  • Online insemination returns — secure link for the receiving stud to confirm dates and sign off
  • Associated document production
  • Full reporting and reminder system

Module 08

Embryo Transfer Planning

Plan and execute embryo transfer with donor and recipients on one screen for matching and synchronisation.

  • Identification and recording of donor and recipient mares
  • Mare status monitoring
  • Comparison of donor to possible recipients
  • Synchronisation of donor and recipient mares
  • Automatic linking to the breeding module

Module 09

Advanced Veterinary Management

Designed with and for equine vets — in-depth examination, treatment and drug records, with invoicing.

  • Detailed reproductive examination records
  • Detailed general medical examination records
  • Treatments and procedures linked to every examination
  • Drugs and supplies linked to every treatment
  • Drugs and supplies usage tracking
  • Detailed medical history per horse
  • Invoicing for examinations, treatments, drugs and supplies
  • Full reporting facilities

Not sure which modules you need?

Tell us how your stud runs and we’ll map the right configuration — and the plan that fits it.

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