The modules

Depth where studs need it.

Horse Management is the core of the platform. Breeding, accounts, pedigrees, stallion bookings and veterinary records build on top of it — and every one of them is included on every plan. The tiers differ on the size of your operation, not on which modules you get.

Module 01

Horse Management

The core of the system, present in every Stablemate configuration — a complete, tracked record of every horse on the place.

  • Horse bloodline record
  • Horse detail record
  • Activity history
  • Seasonal mare / foal record
  • Vaccination records, including Strangles and EHV for horses in training
  • Stud or livery vaccination profile, so each yard sees only the cards that apply
  • Departed horses stay visible for a period you set — read-only, with one field to re-arrive them
  • Location detail, full tracking and movement history
  • Owner detail and full ownership history
  • Growth-monitoring charts by type
  • Insurance and valuation detail
  • Purchaser and vendor detail
  • Batched activity input
  • Weanling processing
  • Stallion breeding summary
  • Multiple registration detail
  • Requirements managed by hemisphere

Module 02

Reminder Management

Nothing slips. Automated and user-defined reminders against any horse, activity or event, available in every product.

  • User-created reminders for any horse and event
  • Automated schedules for scans and vaccinations
  • User-defined schedules for any activity
  • Automatic daily notification
  • Full reminder reporting system

Module 03

Accounts & Finance

Client invoicing and payment recording for owners, partnerships and syndicates — built around board, keep and agistment.

  • Owners, partnerships and syndicates
  • Partnership members with percentage ownership and history
  • Board / keep / agistment calculation and processing
  • Livery packages and client membership tiers, billed monthly or daily
  • Billing in advance or in arrears, with proration on arrival and departure set to your policy
  • Client charges beyond the horse — clipping, tuition, facility hire — on the same invoice run or separated out
  • Periodic invoicing by client, partnership or member
  • Selective invoicing by horse, client or member
  • Fully maintained invoice history
  • Standard and customised invoice templates
  • Alternative currency on invoices
  • Yearly horse and client account records
  • Logging of payments, winnings and deposits
  • Comprehensive accounting and financial reports
  • Exports to Sage, QuickBooks, Xero, MYOB, Pegasus, FarmPlan, Landmark & CashManager

Module 04

Breeding Management

Records and monitors nominations and matings right through the breeding season, from covering to foal at foot.

  • Full mare breeding history by season
  • Live covering / AI / embryo-transfer detail
  • Full foaling and birth detail
  • Customised foaling report including photograph
  • Automatic foal record linked to sire and dam
  • Calculation of foaling due dates
  • Teasing management and charts by month and day
  • Season rollover with nomination templates
  • Covering certification production
  • Weatherbys covering notifications in the official Covering Service Interface File format, generated from your own coverings
  • Covering certificate checklist, tracked through to submission
  • Mare coverings by stallion for the season, grouped by mare status, on your own letterhead
  • AI and embryo-transfer planning for non-thoroughbred studs

Module 05

Pedigrees & Lineage

User-maintainable pedigree records to unlimited generations, with the duplicity in the lines laid bare.

  • Unlimited user-maintained bloodline records and linkage
  • Lineage showing duplicity in the lines
  • Various pedigree report formats
  • Progeny lists

Module 06

Stallion Bookings

For stallion owners: the whole booking process, from first enquiry to a signed nomination contract.

  • Enquiry logging for all owned stallions
  • Progression and monitoring of contract status
  • Auto-allocation of contract numbers
  • Customised contract agreements and documents
  • Customised ‘details / particulars of mare’ forms
  • Progress reporting
  • Automatic horse and breeding records on completion
  • Full reporting system

Module 07

AI Management

AI stock control and dose management for chilled, frozen and fresh semen — now part of the web platform, with online insemination returns and export-grade record keeping.

  • Chilled / frozen / fresh semen management
  • Collection and dose management
  • Container and canister management
  • Semen storage management
  • Dose location management
  • Bulk consignment management
  • Semen despatches
  • Online insemination returns — secure link for the receiving stud to confirm dates and sign off
  • Associated document production
  • Full reporting and reminder system

Module 08

Embryo Transfer Planning

Plan and execute embryo transfer with donor and recipients on one screen for matching and synchronisation.

  • Identification and recording of donor and recipient mares
  • Mare status monitoring
  • Comparison of donor to possible recipients
  • Synchronisation of donor and recipient mares
  • Automatic linking to the breeding module

Module 09

Advanced Veterinary Management

Designed with and for equine vets — in-depth examination, treatment and drug records, with invoicing.

  • Detailed reproductive examination records
  • Detailed general medical examination records
  • Treatments and procedures linked to every examination
  • Drugs and supplies linked to every treatment
  • Drugs and supplies usage tracking
  • Detailed medical history per horse
  • Invoicing for examinations, treatments, drugs and supplies
  • Full reporting facilities

Module 10

StableSide

The mobile companion to the platform, for the people working where the horses are. Included with every plan, with no per-user charge.

  • Offline-first — record at the crush with no signal and sync when back in range
  • Works on any phone or tablet; installs from a web link, with no app store account
  • Foalings, vaccinations, coverings, scans and treatments recorded at the horse
  • Microchip scanning with any Bluetooth reader, including horses off the stud
  • Photographs attach to the horse record and set its picture where none exists
  • Voice-to-text on notes and markings
  • Same login and same database as the desktop platform

See the StableSide page →

Not sure which modules you need?

Tell us how your stud runs and we’ll map the right configuration — and the plan that fits it.

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